The Benefits of Managed Print Services for Enterprise and Government Organizations

Managed Print Services (MPS) have become a game-changer for organizations aiming to streamline their printing processes, reduce costs, and improve efficiency. Whether part of a large enterprise or a government organization, the need for smarter printing solutions is more critical than ever. 

Managed print services for businesses and agencies can address inefficiencies while achieving measurable cost savings, security improvements, and workflow enhancements.

Enterprise Managed Print Services

Enterprises often face significant challenges when managing their printing environments from dealing with high costs and wasted resources to security management. 

These problems (and more) can be resolved with MPS:

• Inefficient Printing Practices: Disorganized systems result in wasted supplies, personnel resources, and time.
• High Printing Costs: Stocking paper products, cartridges, and equipment maintenance can spiral out of control without proper monitoring.
• Security Concerns: Sensitive data can be exposed through unsecured printing processes and breach of access restrictions. 
• Drain on IT resources: Managing a large fleet of devices pulls IT teams away from core priorities.

Benefits of Managed Print Services for Enterprise Businesses and Government Organizations

The benefits of managed print services are undeniable. MPS can save organizations 30% in printing costs while boosting productivity by 25%. 

With streamlined processes and improved oversight, you can focus on what matters most, including:

• Increased Efficiency and Productivity: Automate workflows and tasks, such as printer maintenance, ordering supplies, and troubleshooting.
• Enhanced Document Security: Secure printing solutions protect sensitive data and help organize access restrictions.
• Streamlined Vendor Management: Consolidating printing needs under one provider simplifies operations and tracks supply needs, repairs, and preventative maintenance. 

Success Story: Meridian's MPS Solution for a Local Electric Cooperative

Meridian's managed print services delivered exceptional results for a local electric cooperative. By streamlining its print environment, Meridian reduced IT department workloads, managed supply inventory, and implemented remote monitoring software to automate processes, resulting in improved efficiency and productivity.

Challenges

IT personnel managed printer repairs, supply inventory, and print counts manually, leading to inaccurate cost tracking, excessive supply purchases, and inefficient processes.

Solution

Meridian implemented a customized MPS program, centralizing maintenance, and supply administration, and provided real-time monitoring with COMPLETE, powered by PrintFleet. This automated system collects printer metrics 24/7, delivering advanced analytics, actionable insights, and alerts to improve efficiency.

Results

The new system helped the cooperative reduce costs by eliminating unnecessary printing, optimizing device health, and unifying the purchasing process with one comprehensive monthly invoice. The total monthly average MPS expenses equaled that of their former toner costs alone. Centralized maintenance and supply administration simplified oversight and reduced equipment downtime. In addition, administrative and IT department burdens were alleviated, and the company’s overall print management improved dramatically. 

Managed Print Services for Government Agencies 

Government agencies have their own specific needs addressing security and productivity, and when it comes to printing, these concerns are a high priority. Those and other common issues to manage include:

• Budget Constraints: Limited resources necessitate cost-effective solutions when dealing with explicit budget outlines. 
• Security and Compliance Requirements: Government organizations must meet strict data security standards and house sensitive data that require specific protection. 
• Inefficient Printing Processes: Outdated systems lead to wasted financial and staff resources that can be allotted to priority agency goals. 
• Limited IT Resources: IT staff are often stretched thin and by alleviating the department’s print management responsibilities, they have more time to dedicate to the all-important security and data maintenance priorities.

Government Managed Print Services Benefits 

Managed print services for government agencies offer tailored solutions to address these pain points, delivering substantial benefits:

• Cost Savings and Predictable Budgeting: MPS provides clear visibility into spending, ensuring predictable costs. Money-saving solutions like streamlining supply deliveries and regular equipment maintenance bring down overall budget spending. 
• Enhanced Security Measures: Secure devices and document workflows meet compliance requirements and protect sensitive data.
• Improved Productivity and Workflow Efficiency: Optimized processes allow government staff to focus on delivering public services as opposed to day-to-day office administrative functions. 
• Environmental Sustainability: MPS reduces waste and energy consumption, aligning with green initiatives.

Shared Benefits for Enterprise and Government

While enterprise and government sectors have distinct operational landscapes, managed print services (MPS) offer a common ground of benefits that transcend organizational boundaries:

Collaborative Sustainability Initiatives

MPS enables both sectors to join forces to reduce their environmental footprint. By implementing shared best practices in paper reduction and energy-efficient printing, enterprises and government agencies can collectively contribute to larger sustainability goals, potentially influencing industry standards and public policy.

Cross-Sector Innovation

The implementation of MPS in both private and public sectors creates a fertile ground for innovation. Solutions developed for enterprise efficiency can be adapted to streamline government processes, while robust security measures designed for sensitive government data can enhance corporate data protection strategies.

Standardization and Interoperability

The widespread adoption of MPS across sectors promotes the development of standardized protocols and interoperable systems. This standardization facilitates smoother public-private partnerships and enhances overall operational compatibility between government agencies and businesses.

By leveraging these shared benefits, both enterprise and government organizations can not only optimize their individual operations but also contribute to a more efficient, sustainable, and interconnected economic ecosystem.

Upgrade Workflow and Cost Saving Efficiencies with Managed Print Services 

There are many benefits of managed print services for businesses in both enterprise and government spaces. From reducing costs and improving security to enhancing productivity and sustainability, MPS is an essential solution for modern printing challenges.

Choosing the right MPS provider is key to achieving these benefits. Meridian's proven track record in delivering tailored solutions ensures your organization can optimize its printing processes with ease.

Now is the time to streamline efficiencies and see how smarter printing can transform enterprise or government agency workflow.