As more businesses shift to hybrid work models, managing print infrastructure across many locations becomes challenging. Managed Print Services (MPS) can help you overcome many of these challenges by streamlining the print environment and making it more flexible and secure.
Managed Print Services, also known as MPS, is a comprehensive approach to an organization’s printing infrastructure. This system goes beyond traditional printing to encompass the entire document lifecycle, including digital workflows, document capture, and electronic distribution. MPS covers hardware, supplies, IT support, and workflow optimization for physical and digital documents.
For hybrid work in particular, MPS has become crucial because it ensures consistent, secure, and efficient document management for all employees regardless of location.
MPS providers typically offer:
There are many benefits managed print services can bring to your organization, including cost savings, increased operational efficiency, greater sustainability, enhanced security, and more.
The shift to hybrid work means that businesses often can’t guarantee that employees can access in-office equipment when they need it. As a result, it has transformed how businesses approach their print infrastructure.
Here are three ways MPS helps businesses meet these new challenges:
MPS enables secure printing for both office and remote workers through cloud-based printing. This means employees can send print jobs from any device and location, then securely print these documents at any company printer or even at secure public printing facilities.
This flexibility is crucial in hybrid work environments where employees may need to print documents while working from home, on the road, or in satellite offices. It makes sure that printing capabilities are always available, regardless of where a team member is working from that day.
MPS providers can monitor and manage printers across distributed locations, including home offices.
This comprehensive approach includes:
By managing the print fleet remotely, MPS ensures that all printers, whether in the office or at employees' homes, work efficiently and securely. This is especially important in hybrid work environments where on-site IT support may not always be available.
With employees accessing and printing documents from various locations, security becomes a top priority. MPS allows organizations to implement robust security measures to protect sensitive information across all printing devices, without compromising flexibility.
These measures include:
In short, MPS ensures that sensitive documents are protected throughout the printing process, from the moment an employee initiates a print job to when the document is collected from the printer.
When considering whether to implement Managed Print Services, it's important to assess its value for your organization and choose the right provider.
Remote managed print services can streamline your printing infrastructure and add a layer of security, while still maintaining the flexibility that remote and hybrid organizations need.
Here’s how to determine which solution is best for you:
Before you invest in a solution, it’s best to assess the potential value of an MPS for your business. This can vary depending on the size of the organization, your printing needs, and your current print management setup. But for most hybrid businesses, it offers some pretty significant benefits.
For example, many organizations find that managed print services help them reduce their print-related expenses by 20-30%. These savings come from reduced hardware costs, lower supply expenses, decreased energy use, and reduced IT support costs. MPS also provides predictable monthly costs, making budgeting easier and more accurate.
In addition to cost savings, managed print services can make it easier for teams to securely store, share, and print documents. This can streamline communication and collaboration among distributed teams without compromising your overall document security.
Finally, many hybrid organizations find themselves managing an array of equipment scattered across different working locations, making both IT support and security a challenge. Because MPS centralizes the overall print management landscape, this management can become much easier, saving your internal IT team time and resources.
With that said, it’s important to choose an option that can be scaled to your needs. This allows you to avoid overspending while also setting yourself up to expand easily in the future if you end up needing more support and resources.
Choosing the right managed print service provider is a decision that can enormously impact your team’s productivity. Here are key features to look for:
An expert partner can help you assess your needs and recommend the ideal solution for your team.
Implementing remote managed print services in your organization involves several important steps:
By following these steps, you can ensure a smooth transition to a more efficient, secure, and cost-effective print environment for your hybrid work environment.
When it comes to secure printing, there’s no denying that hybrid work adds complications. But Managed Print Services can help businesses overcome those difficulties while also supporting a more flexible and secure business infrastructure. And its benefits extend beyond cost savings, enhancing security, improving efficiency, and reducing IT burden.
To make the biggest impact for your hybrid team, you need to choose the right MPS partner. We can help you assess your needs, choose the perfect managed print service solution, and implement it effectively. Contact us today to assess your print management needs and start implementing the ideal solution.
Looking to upgrade your print ecosystem? Discover the advantages MPS can bring to your company in our Ultimate Guide To Print Management.